RFxProposal is the on-premise AI platform that extracts customer requirements, closes compliance gaps, and drafts winning proposals—all inside your own infrastructure. Your data never leaves your environment.
RFxProposal is built for Proposal Managers, Capture Managers, Bid Leaders, and Presales Executives. Every feature is fully implemented and production-proven.
Every approved proposal section, every win signal, every editor correction feeds back into your Knowledge Hub automatically. Future proposals start from a stronger baseline — your competitive edge compounds with every RFP you process.
RFxProposal extracts customer requirements across 39 structured domains — verbatim, not paraphrased — with source references traced back to the exact page and section of the RFP. No other platform gives you this level of structured traceability.
Run the AI provider you trust. RFxProposal works with Claude, GPT-4, Gemini, Ollama, or any OpenAI-compatible model. Assign different models to different tasks. Run fully offline with Ollama for air-gapped environments. Zero vendor lock-in.
Your proposals contain your most sensitive competitive intelligence. RFxProposal runs entirely inside your Docker infrastructure. No cloud upload, no third-party data access, no shared tenancy. Built for government, defense, and financial services environments.
Every proposal section is drafted from three simultaneous context sources: structured CRD extractions from the current RFP, semantic document search for requirements the AI may have missed, and your Knowledge Hub institutional evidence. The result is context-aware drafting — not generic AI output.
Select from 15 methodology frameworks — APMP, Shipley, Agile, Service Delivery, Architecture, and more. The system merges them using a weighted overlay engine, resolving conflicts by category priority. Your proposal skeleton is built from first principles, not a generic template.
Watch the AI work in real time. WebSocket live progress streams every extraction step to your dashboard as it happens — even across 200+ page documents. You always know what the engine is doing and why.
Configure everything from the Admin Panel: LLM providers, per-task model assignments, prompt templates, RAG settings, theme tokens, audit dashboards, rate limits, and security rules. Nothing is hardcoded. Nothing requires a deployment to change.
RFxProposal's 12-stage workflow takes you from "upload RFP" to "submit early" in days instead of weeks. Clear handoffs. Automated gates. Zero coordination guesswork.
Admin-configurable LLM engine: Claude, GPT-4, Gemini, Ollama, or any OpenAI-compatible model. Per-task model assignments. Automatic fallback if a provider is unavailable.
Automatically maps every extracted requirement to a proposal section, flagging gaps before you write a word.
Stage 12 feeds every approved section, edit pattern, and win/loss signal back into the platform. Each RFP you process makes the next one faster.
Whether you're drowning in 150+ RFPs annually (enterprise), wrestling with FAR/DFARS compliance (government), rewriting methodologies every pitch (consulting), or herding 50+ contributors (systems integrators)—Proposal Studio is built for your exact situation.
Enterprise procurement teams face hundreds of inbound RFPs annually. RFxProposal gives your team the infrastructure to respond competitively without burning out your best people.
Government procurement demands airtight compliance, detailed past performance narratives, and precise pricing volumes. RFxProposal is purpose-built for on-premise government environments.
Consulting firms live and die by their proposal pipeline. RFxProposal lets your principals spend time on strategy and client relationships, not copy-pasting from last quarter's submission.
Large SI proposals involve dozens of contributors and strict compliance rules. RFxProposal is built for exactly this complexity — multi-section management with role-based access and real-time progress tracking.
Proposal teams using AI-assisted workflows report significant reductions in time spent on RFP parsing, content retrieval, and compliance checking—the three highest-cost activities in any proposal response. RFxProposal automates all three, freeing your team to focus on strategy, differentiation, and winning.
We'll show you exactly how much time this saves, how compliance tracking actually works, and your team's potential ROI using your own RFP scenarios.
Built, tested, and production-ready
RFxProposal is currently in early access with a select group of enterprise and government proposal teams. We're building the case study library now—and we'd love your feedback.
Get hands-on access to RFxProposal before general availability. Work directly with our product and engineering teams. Shape the roadmap with your feedback.
Apply for Early AccessEarly access users get a dedicated voice in feature prioritization. Your RFP challenges directly inform our roadmap. We build from customer feedback, not hunches.
Schedule a CallEarly access participants receive special pricing locked in through general availability. Save while you help us build the world's best RFP response platform.
Claim Your SpotHere's what's on the roadmap — built on real customer feedback from our early access program.
Have a feature request? We build from customer feedback.
Talk to usWe'll set up a 30-minute personalized demo using your real RFP scenarios. You'll see exactly how 39-domain extraction works, how the 12-stage workflow eliminates chaos, and how your team can focus on strategy instead of logistics. You'll also get priority access to our early access program with locked-in pricing.
A RFxProposal specialist will reach out within 4 business hours to schedule your personalized demo and discuss pricing lock-in options. We're excited to show you what we're building.
Every decision we make is driven by security, reliability, and interoperability. Here's what's under the hood.